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Landlord Gas Safety Certificate and Boiler Service As a landlord, it's your responsibility to make sure that all gas appliances, flues, and chimneys undergo annual checks. You should also give a copy of the report to your tenants. If the engineer considers an appliance or installation to be immediately dangerous they will ask permission to shut off the gas supply and recommend that inspection hatches be put in place. What is a Gas Safety Certificate? A gas safety certificate for landlords is an official document that certifies that all gas appliances and flues that are in the rented property have been inspected by a qualified gas engineer. Landlords are legally required to arrange a gas safety check annually for each rental property they own. Gas Safe registered engineers carry out the inspection and check that all pipes, appliances and flues conform with safety standards. Landlords are also required by law to provide tenants with an original copy of the CP12 Gas Safety Certificate (Gas Safety Record) after each annual gas safety inspection and test. The certificate should be provided to tenants within 28 days after the Gas Safety Inspection and to new tenants at the start of their tenure. CP12 is an abbreviation for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) before being replaced by the Gas Safe Register in 2009. The form shows the date of the last gas inspection and tests and the results of these, any actions or issues that require to be addressed, and the name of the person who performed the test. The engineer will give advice on the spot if the Gas Safety Check reveals any issues with the gas appliance. This will include the items that need to be fixed so that it is safe for use. If a gas appliance is found to be Immediately Dangerous or Abnormally Lethal, the gas supply will have to be disconnected until the issue has been fixed. If a tenant does not permit access to the gas security checks to be conducted the tenant is guilty of an offence that is criminal. If needed landlords can apply to the courts for a court order to enjoin the tenant from refusing to allow gas safety checks. However, it is more common to write a letter that clarifies why the checks are important and what's involved. This should entice tenants who are hesitant to allow access to the property. If not, the landlord will need to start the eviction procedure. How often should I get a Gas Safety Certificate? Landlords and letting agents are required by law to conduct an annual safety check on all gas appliances and flues that they supply to tenants. This is to ensure that their equipment is safe to use and that there aren't leaks of gas in the property. This is an essential obligation and landlords must ensure that they get their gas inspections done by a qualified gas engineer. The Gas Safety Certificate (formerly the Gas Safety Check Record) is legal document that confirms that the gas inspection was conducted by a qualified engineer in the last 12 months. It is issued by the landlord and must be provided to the tenant in order to demonstrate the safety of gas supply. It is valid for a period of 12 months and must be renewed every year. A landlord who does not provide a Gas Safety Certificate for their tenants could be fined. Gas Safety checks must be carried out by landlords on time. They should keep a copy in the event that tenants request it. Installing inspection hatches on all gas appliances is a good idea as it allows engineers to easily access the appliances for their annual inspections. If the appliance is deemed to be at risk during an inspection the engineer will declare it to be at risk and shut off the boiler and recommend that the tenant refrain from using it until the inspection hatch has been installed. Landlords must also ensure that they give their tenants a minimum of 24 hours notice before they are allowed to enter the property to perform Gas Safety checks. This gives tenants time to prepare for the visit and give permission, if required. If my explanation does not allow entry to the engineer the landlord has to explain why this is necessary and what happens in the event that the tenant refuses. If the tenant continues to refuse then the landlord should think about evicting them under section 21 of the Housing Act 1988. What happens if I don't receive a Gas Safety Certificate? It is the legal obligation of a landlord to ensure that their property is fitted with an official gas safety certificate that is valid before tenants move in. Failure to adhere to this law could result in the landlord being prosecuted or being fined a significant amount. The regulations stipulate that landlords are required to provide copies of gas safety records to their tenants upon request. Landlords must have an Gas Safe registered engineer visit their rental property to perform an inspection of the gas supply to all gas appliances. During the inspection, the engineer will note any issues that may cause a threat for tenants. The engineer will then issue a CP12 Gas Safety Document, also known as a Landlord Gas Safety Record (or a Gas Safety Certificate). This is a crucial document that every tenant must keep. It contains information about the gas appliances in a rental property as well as information regarding when they last tested and their expiry dates. It will help tenants recognize problems with appliances or installations and make sure they know how contact a Gas Safe Engineer to have them tested. Landlords are required to provide their new and current tenants with a gas safety inspection report within 28 days of the engineer visiting their property. They must also provide a copy the CP12 to the tenant on the day that their tenancy begins. Landlords who fail to provide the the gas certificate could be charged and face unlimited fines or six months in prison. In the same way landlords must make sure that carbon monoxide detectors are in operation in their properties and arrange for them being tested each month. If the alarm is not working, the landlord must make the necessary repairs. This is the case for councils, private landlords, and housing associations as well as licensable Houses of Multiple Occupation. In June 2017 in June 2017, the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certificate. The decision was made based on the law that stipulates that landlords with assured shorthold leases must have a gas safety record for their property prior to when tenants move into. How do I get a Gas Safety Certificate? Landlords are legally accountable for ensuring that gas appliances, flues and pipework within the properties they lease are safe. This is covered by the Gas Safety (Installation and Use) Regulations 1998. To be in my explanation with the regulations, landlords are required to arrange annual gas checks on all the gas appliances and flues that they install in the building. This is called a CP12 Gas Safety Certificate and it must be signed by a licensed Gas Safe Registered Engineer after each inspection. Landlords should also think about performing a boiler inspection at the same time as an CP12 inspection. gas safety certificate landlord will ensure that the gas appliances are functioning properly and safely. Gas engineers can offer the combination CP12 inspection and boiler service at a reasonable cost. They will check the boiler burner's seals, inspect for leaks and cracks in the flue system, clean the heat exchanger and carry out general maintenance. The CP12 is sometimes referred to by the term “landlord's gas safety certificate” but it is actually known as the Gas Safety Record Documentation. It contains the results of all the safety checks and the details of any actions or problems that require attention. Landlords are required to provide their tenants the CP12 document not later than 28 days after the Gas Safety Check is completed. It is crucial that the landlords or letting agents allow Gas Safe registered engineers to access the property to conduct safety inspections and maintenance. It's a good idea inform tenants of the importance of allowing access and explaining that the gas engineer is there to ensure they are safe from carbon monoxide poisoning. If the tenant is unwilling to permit access it's the landlord's or letting agent's responsibility to clarify the legal obligations in writing and then follow by visiting the property to force entry if necessary. Tenants must always request to have a Gas Safe ID card from the engineer before they allow them into the home to ensure that they're qualified to work on your home's gas systems and are able to complete the gas safety test efficiently and efficiently. It's important to keep in mind that the gas engineer is legally able to shut off any malfunctioning equipment and can shut off gas lines when necessary.